OFFICIAL BLOG FOR ANN BAEHR, BEST RESUMES OF NEW YORK HAS MOVED
Sunday, January 20, 2013
Official blog for Ann Baehr, Best Resumes of New York, has moved to www.e-bestresumes.com/blog.
I'm Changing Careers - How Do I Format My Resume?
Friday, February 15, 2008
Are you ever stumped about which resume style or format to use when writing your resume? This article demystifies the complexities of how to approach this important decision. It will explain what each of the most popular formats are to help you decide which one is best for you.
If you are seeking to change careers, the best resume format to use is the combination resume. This resume format is not chronological nor functional. It combines both! It is extremely flexible and allows you to use strategies in a way that would normally be considered wrong.
The difference between the combination format and the chronological format is that the chronological format resume is very easy to follow. The hiring manager will typically start to read the chronological resume at the bottom of the work history or professional experience section (heading depends on your career level) and will continue reading his or her way up towards the top to trace your career history. If there are employment gaps, it will be obvious because it is difficult to hide breaks in employment using this resume format. This is why most hiring managers prefer the chronological resume format. It is easy to read and leaves little to the imagination. This can be a great advantage (marketing tool) if you have been in the same type of position because it shows continuity and progression in your industry.
But what happens when you've held different types of positions across several industries? Some reasons for gaps in employment or holding too many/unrelated jobs include raising children, caring for a family member, illness, returning to college, corporate downsizing or merger, joining the military, and difficulty finding work for long stretches of time because of a tight job market or weak resume! Hey, things happen. That’s life! You can’t worry about the past. It’s time to think about the future. So, the first thing you will need to do is toss your old resume. It will not help you to change your career. It’s time to make a fresh start!
First, create a resume that clearly indicates at the top what type of position you are seeking.
Include a career summary section that highlights where you've been in your career, being careful to only mention what would be of most interest to this particular company. Emphasize your transferable experience and skills that match the qualifications of the position (if there is a job ad, study it and do your best to make a connection between the position's requirements and what you've done. Do not use the exact wording!).
Use a keywords section to list transferable skills so the reader can find them immediately. This is also important if the company uses resume scanning technology. This will ensure your resume is retrieved from the company's database in response to a keyword search.
Under your Professional Experience section or Work History (again, depends on your background), present your experience in functional sections such as General Management, Sales Management, Staff Training and Supervision, Budget Planning and Tracking , etc.
Take ALL of the experience you've gained over the years and categorize it into skill/functional areas that the new position requires. If the company is seeking someone to manage budgets, and you managed budgets ten years ago and four years ago, but not in your last two jobs, then list the collective experience under a Budget category. Continue this formula until each respective category has a minim um of four bulleted sentences or two two-lined sentences to support the name of the heading. It is a good idea to have at least three categories to show how well rounded you are.
Below this section, list the companies, locations, job titles, and dates. You can either create a separate section named Work History if you've already called the above section Professional Experience, or simply list the section without a main heading as part of the main section. It will be understood. Or, you can start the section off with the company names and dates followed by the functional categories. In other words, flip it.
The most common problem with this resume format is identifying where your experience was gained. But, that's the whole idea. If they are interested in what you can do, they will call you in for the interview. It is at that time you can explain the how, when, where, and why of it all. It will make for great conversation-- which by the way, a job interview should be. A meeting between two people with a common interest (the position) who engage in conversation in a professional manner.
Ann Baehr
If you are seeking to change careers, the best resume format to use is the combination resume. This resume format is not chronological nor functional. It combines both! It is extremely flexible and allows you to use strategies in a way that would normally be considered wrong.
The difference between the combination format and the chronological format is that the chronological format resume is very easy to follow. The hiring manager will typically start to read the chronological resume at the bottom of the work history or professional experience section (heading depends on your career level) and will continue reading his or her way up towards the top to trace your career history. If there are employment gaps, it will be obvious because it is difficult to hide breaks in employment using this resume format. This is why most hiring managers prefer the chronological resume format. It is easy to read and leaves little to the imagination. This can be a great advantage (marketing tool) if you have been in the same type of position because it shows continuity and progression in your industry.
But what happens when you've held different types of positions across several industries? Some reasons for gaps in employment or holding too many/unrelated jobs include raising children, caring for a family member, illness, returning to college, corporate downsizing or merger, joining the military, and difficulty finding work for long stretches of time because of a tight job market or weak resume! Hey, things happen. That’s life! You can’t worry about the past. It’s time to think about the future. So, the first thing you will need to do is toss your old resume. It will not help you to change your career. It’s time to make a fresh start!
First, create a resume that clearly indicates at the top what type of position you are seeking.
Include a career summary section that highlights where you've been in your career, being careful to only mention what would be of most interest to this particular company. Emphasize your transferable experience and skills that match the qualifications of the position (if there is a job ad, study it and do your best to make a connection between the position's requirements and what you've done. Do not use the exact wording!).
Use a keywords section to list transferable skills so the reader can find them immediately. This is also important if the company uses resume scanning technology. This will ensure your resume is retrieved from the company's database in response to a keyword search.
Under your Professional Experience section or Work History (again, depends on your background), present your experience in functional sections such as General Management, Sales Management, Staff Training and Supervision, Budget Planning and Tracking , etc.
Take ALL of the experience you've gained over the years and categorize it into skill/functional areas that the new position requires. If the company is seeking someone to manage budgets, and you managed budgets ten years ago and four years ago, but not in your last two jobs, then list the collective experience under a Budget category. Continue this formula until each respective category has a minim um of four bulleted sentences or two two-lined sentences to support the name of the heading. It is a good idea to have at least three categories to show how well rounded you are.
Below this section, list the companies, locations, job titles, and dates. You can either create a separate section named Work History if you've already called the above section Professional Experience, or simply list the section without a main heading as part of the main section. It will be understood. Or, you can start the section off with the company names and dates followed by the functional categories. In other words, flip it.
The most common problem with this resume format is identifying where your experience was gained. But, that's the whole idea. If they are interested in what you can do, they will call you in for the interview. It is at that time you can explain the how, when, where, and why of it all. It will make for great conversation-- which by the way, a job interview should be. A meeting between two people with a common interest (the position) who engage in conversation in a professional manner.
Ann Baehr
How To Write A Better Resume
How many times have you wondered what you should and shouldn’t do when attempting to write your own resume? Wouldn’t it be handy to have a checklist to guide you and help you to make important decisions? This article does just that and provides visual examples of various components of a resume.
INTRODUCTION
There are as many opinions on the subject of resumes as there are job seekers! Some of the more popular opinions are centered on the use of objectives, summaries, profiles, title headings, keywords, reference statements, personal interests, salary history, dates, graphics, fonts, and of course, the length of the resume.
Then there is the question of format. Should the style of a resume be chronological, functional or combination? One thing is certain - the resume should sell a candidate's strengths and qualifications, and answer a hiring manager's question, "How can you solve my problem?" It should also have full contact information, be organized, and provide specific information that a hiring manager needs to decide whether or not a candidate is well suited for a position. At the very least, it should list relevant experience and achievements.
PURPOSE of A RESUME
A resume is a personal marketing document that communicates your career objective and value to a hiring company. A strong resume is carefully planned and developed (not quickly typed up) in an appropriate format (style) designed to showcase your experience and accomplishments in direct relation to a specific position.
BASIC RESUME FORMATTING RULES
* Bold and enlarge your name at the top.
* Keep the sections lined up and consistent.
* Use an Arial or Times New Roman font (or similar).
* Font size shouldn't be smaller than 11pt or larger than 12pt, except for your Name and Headings.
* Do not include pronouns such as "I," company street addresses, salary, or reasons for leaving.
* Two-page resume: be sure to fill the second page at least halfway down the page.
* Place “Continued” at the bottom of page one, and your name and “Page 2” at the top of page two.
* Use graphics sparingly unless you are in a creative field. It is safe to use a border and shading.
* Leave out personal data, photos, and unrelated hobbies, unless you are an actor/actress or model.
* If you spell out the state in your address, such as New York, spell out the states for your jobs.
* Proof, proof, and proof again!
To help you understand the main differences between various resume styles, the following illustrates the same resume in chronological, functional, and combination formats. Also provided below is a comprehensive list of common mistakes to avoid and useful tips to help your resume to compete in today's competitive workplace:
PROFESSIONAL EXPERIENCE
(Chronological)
This is the most commonly used resume format. It is straightforward, and easily traces a candidate's career path and progression in a given field. Experience and accomplishments are listed in reverse chronological order, with the most recent job positioned first. Because it leaves little to the imagination and makes it difficult to hide employment gaps, the chronological resume is the most preferred format of employers and recruiters.
1998 - Present
Wireless, Inc., Brooklyn, NY
Sales Representative
* Prospected and sold communications services to business accounts spanning the Northeast and Midwest regions.
* Consulted clients on the cost-effective advantages of switching over from standing services, resulting in a 15% new market penetration with revenues at $1,850 at close of 2000.
1993 - 1998
Anderson Doors, Bronx, NY
Business Development Manager
* Conducted competitive analyses on European markets to formulate conceptual strategies that cemented key alliances with distributors throughout Italy and Germany.
* Aggressively marketed Anderson's company logo and message in print and television advertising campaigns, heightening brand awareness across U.S. and European consumer markets.
(Functional)
This is a skills-based, achievement-oriented format. Experience and accomplishments are listed in sections with specific headings that extract and showcase ONLY what is directly applicable to the targeted position. Because it is somewhat vague sometimes omits dates, it is the least preferred resume format of employers and recruiters.
SALES MANAGEMENT
* Prospected and sold communications services to business accounts spanning the Northeast and Midwest regions.
* Conducted competitive analyses on European markets to formulate conceptual strategies that cemented key alliances with distributors throughout Italy and Germany.
MARKET PENETRATION
* Consulted clients on the cost-effective advantages of switching over from standing services, resulting in a 15% new market penetration with revenues at $1,850 at close of 2000.
* Aggressively marketed Anderson's company logo and message in print and television advertising campaigns, heightening brand awareness across U.S. and European consumer markets.
(Combination)
This format combines the chronological and functional formats into one! As with the functional format, it lists experience and accomplishments in sections with specific headings directly applicable to the targeted position. However, it lists employment information under a SEPARATE category (only title, company, location, and dates). Since it easily tells the reader how a candidate is qualified for a position while also providing an employment history, it has fast become a favorite resume format amongst many employers and recruiters. You can place the employment section after the experience section if you prefer.
Wireless, Inc., Bay Shore, NY 1998 - Present
Sales Representative
Anderson Doors, East Islip, NY 1993 - 1998
Business Development Manager
SALES MANAGEMENT
* Prospected and sold communications services to business accounts spanning Northeast and Midwest regions.
* Conducted competitive analyses on European markets to formulate conceptual strategies that cemented key alliances with distributors throughout Italy and Germany.
MARKET PENETRATION
* Consulted clients on the cost-effective advantages of switching over from standing services, resulting in a 15% new market penetration with revenues at $1,850 at close of 2000.
* Aggressively marketed Anderson's company logo and message in print and television advertising campaigns, heightening brand awareness across U.S. and European consumer markets.
INTRODUCTION HEADINGS
* PROFILE STATEMENTS
* KEYWORDS
* TITLE HEADINGS
* SUMMARY OF QUALIFICATIONS
Use any one or a combination of these headings to communicate the type of position you are applying for, and the value you will bring to the hiring company at a glance. Remember, a reader spends a brief moment on each resume. Your resume must grab their attention, and hold it!
(Sample Profile Statement)
Accomplished sales professional known for delivering strong revenue and profit gains in highly competitive markets, seeking a Regional Sales Manager position. Bring 15 years of solid experience and select strengths that encompasses sales territory management and key account development. Equally effective at relationship building, program development, and team leadership.
Notice that the actual title "Objective" was omitted, yet mentioned! If you prefer to use the actual "Objective" title, do not use the outdated colon after the category.
(Sample Profile Statement / Keywords)
Accomplished sales professional known for delivering strong profit gains in highly competitive markets, seeking a Regional Sales Manager position. Strengths encompass:
Capital Sales & Marketing Team Building/Leadership
Key Account Development Client/Vendor Relations
Financial Analysis & Reporting Program Development
(Sample Title Heading / Profile Statement)
REGIONAL SALES MANAGER
Known for delivering strong and sustainable revenue and profit gains in highly competitive markets. Bring 15 years of solid experience and select strengths that encompasses sales territory management, key account development, staff training, team leadership, presentations, and closings.
(Bold, italicize, or underline the Title Heading so it stands out.)
(Sample Summary of Qualifications)
Accomplished sales professional known for delivering strong and sustainable revenue and profit gains in highly competitive markets. Seeking a Regional Sales Manager position with a leading pharmaceutical company. Select strengths encompass:
* 15 years of cross-industry experience and accomplishments with leading start-up and high-growth bio-medical companies.
* Strategically build and maintain profitable business relationships.
* Strong communicator and team leader with a pulse on ever-changing industry trends.
* Effectively manage the sales cycle process from client consultation to closing.
COMMON MISTAKES, DO'S & DON'TS:
* Name and/or address is too small / too big (headings and name should be at least font size 14 to 16; address 11 or 12)
* Font size for entire resume is too small / too big / all caps (not counting the headings, text should be no smaller than 11; no larger than 12)
* Needs an Objective or Title Heading (make it clear to the reader what position you are seeking. If you unsure, consider career counseling or purchase/rent a book on career choices)
* Could use a Summary or Profile statement (show your career overview)
* Objective is weak, cliché, unclear, or vague (State what you can do for the employer; not only what you want from them)
* Resume does not support Objective (be sure to make a connection)
* Lacks accomplishments / career achievements (sell it, don't tell it!)
* Lacks industry-specific terminology / Keywords ("speak" the reader's language)
* Jobs are not in the proper order-see below for more on resume tips and formats
* Sentences are too choppy-five words per bullet (expand; make it interesting)
* Wording is weak; statements are too simple (use action verbs and a thesaurus)
* Same information repeated too many times (use a functional/combination format)
* Too many typos and grammatical errors (read it backwards; have a friend proof-read it!)
* Unrelated jobs go back too far in years (keep it to 7-10 years in most cases)
* Includes too much unrelated information (stay on track; keep the position in mind)
* Does not include enough related information (show how well rounded you are)
* Uses pronouns - "I, He, She, His, Her" (not necessary or is understood)
* Style is outdated looking (headings are underlined and followed by colons ":", the word "duties" is used, and uses "responsibilities:" as subheadings)
* Second page is too short - only a third down or less (condense/combine)
* Second page does not include your name (what if the second page is misplaced?)
* Too much or not enough white space (looks empty, inexperienced)
* Uses the full address for employers (list only the town and state)
* Uses full employment dates such as 12/11/01 (list only the month and year)
* Lists reason for leaving or explains situation (if you must, save it for the letter)
* Includes a Professional References Available Upon Request statement at the bottom of the resume (not wrong, but not necessary. Remember, this is not an option. If the employer wants references, they will ask for them)
* Includes a cover letter / salary information on the resume (use separate sheets)
* Includes unrelated personal interests and hobbies such as "enjoy reading, long walks, music, travel, knitting, and puzzles" (include interests ONLY if it is related to your career Objective)
* Includes personal information such as married, homeowner, two children (Leave off. It is unrelated to the position, and risks possible discrimination)
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INTRODUCTION
There are as many opinions on the subject of resumes as there are job seekers! Some of the more popular opinions are centered on the use of objectives, summaries, profiles, title headings, keywords, reference statements, personal interests, salary history, dates, graphics, fonts, and of course, the length of the resume.
Then there is the question of format. Should the style of a resume be chronological, functional or combination? One thing is certain - the resume should sell a candidate's strengths and qualifications, and answer a hiring manager's question, "How can you solve my problem?" It should also have full contact information, be organized, and provide specific information that a hiring manager needs to decide whether or not a candidate is well suited for a position. At the very least, it should list relevant experience and achievements.
PURPOSE of A RESUME
A resume is a personal marketing document that communicates your career objective and value to a hiring company. A strong resume is carefully planned and developed (not quickly typed up) in an appropriate format (style) designed to showcase your experience and accomplishments in direct relation to a specific position.
BASIC RESUME FORMATTING RULES
* Bold and enlarge your name at the top.
* Keep the sections lined up and consistent.
* Use an Arial or Times New Roman font (or similar).
* Font size shouldn't be smaller than 11pt or larger than 12pt, except for your Name and Headings.
* Do not include pronouns such as "I," company street addresses, salary, or reasons for leaving.
* Two-page resume: be sure to fill the second page at least halfway down the page.
* Place “Continued” at the bottom of page one, and your name and “Page 2” at the top of page two.
* Use graphics sparingly unless you are in a creative field. It is safe to use a border and shading.
* Leave out personal data, photos, and unrelated hobbies, unless you are an actor/actress or model.
* If you spell out the state in your address, such as New York, spell out the states for your jobs.
* Proof, proof, and proof again!
To help you understand the main differences between various resume styles, the following illustrates the same resume in chronological, functional, and combination formats. Also provided below is a comprehensive list of common mistakes to avoid and useful tips to help your resume to compete in today's competitive workplace:
PROFESSIONAL EXPERIENCE
(Chronological)
This is the most commonly used resume format. It is straightforward, and easily traces a candidate's career path and progression in a given field. Experience and accomplishments are listed in reverse chronological order, with the most recent job positioned first. Because it leaves little to the imagination and makes it difficult to hide employment gaps, the chronological resume is the most preferred format of employers and recruiters.
1998 - Present
Wireless, Inc., Brooklyn, NY
Sales Representative
* Prospected and sold communications services to business accounts spanning the Northeast and Midwest regions.
* Consulted clients on the cost-effective advantages of switching over from standing services, resulting in a 15% new market penetration with revenues at $1,850 at close of 2000.
1993 - 1998
Anderson Doors, Bronx, NY
Business Development Manager
* Conducted competitive analyses on European markets to formulate conceptual strategies that cemented key alliances with distributors throughout Italy and Germany.
* Aggressively marketed Anderson's company logo and message in print and television advertising campaigns, heightening brand awareness across U.S. and European consumer markets.
(Functional)
This is a skills-based, achievement-oriented format. Experience and accomplishments are listed in sections with specific headings that extract and showcase ONLY what is directly applicable to the targeted position. Because it is somewhat vague sometimes omits dates, it is the least preferred resume format of employers and recruiters.
SALES MANAGEMENT
* Prospected and sold communications services to business accounts spanning the Northeast and Midwest regions.
* Conducted competitive analyses on European markets to formulate conceptual strategies that cemented key alliances with distributors throughout Italy and Germany.
MARKET PENETRATION
* Consulted clients on the cost-effective advantages of switching over from standing services, resulting in a 15% new market penetration with revenues at $1,850 at close of 2000.
* Aggressively marketed Anderson's company logo and message in print and television advertising campaigns, heightening brand awareness across U.S. and European consumer markets.
(Combination)
This format combines the chronological and functional formats into one! As with the functional format, it lists experience and accomplishments in sections with specific headings directly applicable to the targeted position. However, it lists employment information under a SEPARATE category (only title, company, location, and dates). Since it easily tells the reader how a candidate is qualified for a position while also providing an employment history, it has fast become a favorite resume format amongst many employers and recruiters. You can place the employment section after the experience section if you prefer.
Wireless, Inc., Bay Shore, NY 1998 - Present
Sales Representative
Anderson Doors, East Islip, NY 1993 - 1998
Business Development Manager
SALES MANAGEMENT
* Prospected and sold communications services to business accounts spanning Northeast and Midwest regions.
* Conducted competitive analyses on European markets to formulate conceptual strategies that cemented key alliances with distributors throughout Italy and Germany.
MARKET PENETRATION
* Consulted clients on the cost-effective advantages of switching over from standing services, resulting in a 15% new market penetration with revenues at $1,850 at close of 2000.
* Aggressively marketed Anderson's company logo and message in print and television advertising campaigns, heightening brand awareness across U.S. and European consumer markets.
INTRODUCTION HEADINGS
* PROFILE STATEMENTS
* KEYWORDS
* TITLE HEADINGS
* SUMMARY OF QUALIFICATIONS
Use any one or a combination of these headings to communicate the type of position you are applying for, and the value you will bring to the hiring company at a glance. Remember, a reader spends a brief moment on each resume. Your resume must grab their attention, and hold it!
(Sample Profile Statement)
Accomplished sales professional known for delivering strong revenue and profit gains in highly competitive markets, seeking a Regional Sales Manager position. Bring 15 years of solid experience and select strengths that encompasses sales territory management and key account development. Equally effective at relationship building, program development, and team leadership.
Notice that the actual title "Objective" was omitted, yet mentioned! If you prefer to use the actual "Objective" title, do not use the outdated colon after the category.
(Sample Profile Statement / Keywords)
Accomplished sales professional known for delivering strong profit gains in highly competitive markets, seeking a Regional Sales Manager position. Strengths encompass:
Capital Sales & Marketing Team Building/Leadership
Key Account Development Client/Vendor Relations
Financial Analysis & Reporting Program Development
(Sample Title Heading / Profile Statement)
REGIONAL SALES MANAGER
Known for delivering strong and sustainable revenue and profit gains in highly competitive markets. Bring 15 years of solid experience and select strengths that encompasses sales territory management, key account development, staff training, team leadership, presentations, and closings.
(Bold, italicize, or underline the Title Heading so it stands out.)
(Sample Summary of Qualifications)
Accomplished sales professional known for delivering strong and sustainable revenue and profit gains in highly competitive markets. Seeking a Regional Sales Manager position with a leading pharmaceutical company. Select strengths encompass:
* 15 years of cross-industry experience and accomplishments with leading start-up and high-growth bio-medical companies.
* Strategically build and maintain profitable business relationships.
* Strong communicator and team leader with a pulse on ever-changing industry trends.
* Effectively manage the sales cycle process from client consultation to closing.
COMMON MISTAKES, DO'S & DON'TS:
* Name and/or address is too small / too big (headings and name should be at least font size 14 to 16; address 11 or 12)
* Font size for entire resume is too small / too big / all caps (not counting the headings, text should be no smaller than 11; no larger than 12)
* Needs an Objective or Title Heading (make it clear to the reader what position you are seeking. If you unsure, consider career counseling or purchase/rent a book on career choices)
* Could use a Summary or Profile statement (show your career overview)
* Objective is weak, cliché, unclear, or vague (State what you can do for the employer; not only what you want from them)
* Resume does not support Objective (be sure to make a connection)
* Lacks accomplishments / career achievements (sell it, don't tell it!)
* Lacks industry-specific terminology / Keywords ("speak" the reader's language)
* Jobs are not in the proper order-see below for more on resume tips and formats
* Sentences are too choppy-five words per bullet (expand; make it interesting)
* Wording is weak; statements are too simple (use action verbs and a thesaurus)
* Same information repeated too many times (use a functional/combination format)
* Too many typos and grammatical errors (read it backwards; have a friend proof-read it!)
* Unrelated jobs go back too far in years (keep it to 7-10 years in most cases)
* Includes too much unrelated information (stay on track; keep the position in mind)
* Does not include enough related information (show how well rounded you are)
* Uses pronouns - "I, He, She, His, Her" (not necessary or is understood)
* Style is outdated looking (headings are underlined and followed by colons ":", the word "duties" is used, and uses "responsibilities:" as subheadings)
* Second page is too short - only a third down or less (condense/combine)
* Second page does not include your name (what if the second page is misplaced?)
* Too much or not enough white space (looks empty, inexperienced)
* Uses the full address for employers (list only the town and state)
* Uses full employment dates such as 12/11/01 (list only the month and year)
* Lists reason for leaving or explains situation (if you must, save it for the letter)
* Includes a Professional References Available Upon Request statement at the bottom of the resume (not wrong, but not necessary. Remember, this is not an option. If the employer wants references, they will ask for them)
* Includes a cover letter / salary information on the resume (use separate sheets)
* Includes unrelated personal interests and hobbies such as "enjoy reading, long walks, music, travel, knitting, and puzzles" (include interests ONLY if it is related to your career Objective)
* Includes personal information such as married, homeowner, two children (Leave off. It is unrelated to the position, and risks possible discrimination)
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